The following information is contained here:
Becoming a member of NEIYA is easy. If you would like to be on our mailing list, send $10.00 along with your name and address, (and sail number if you have one) to NEIYA, Henry Capotosto, Treassurer; 78 Winchell Road; Warwick, RI 02889 401-739-5894.
1) Secretary's Report of minutes of Annual meeting published in last year Newsletter.
2) Treasurer's Report.
3) Nominating Committee chairman to present their slate for the season.
4) NEIYA Awards presentation for the season.
5) Set the tentative season Racing Schedule
7) New Business
1. PURPOSE - The purpose of the Association will be to serve and promote the sport of ice yacht sailing, ice yacht racing, and to sponsor annual regattas each year.
2. MEMBERSHIP - Privileges are to sail in the sponsored regattas, vote on association affairs, receive all the Association's communications, hold office, and participate in other Association affairs.
3. ELECTION AND DUTIES OF OFFICERS - A Commodore, Vice Commodore, Secretary, and Treasurer shall be elected at the Annual Fall Meeting each year and shall take office at that time. Terms of the office expire one year later at the next Annual Fall Meeting. Each shall be nominated and voted upon in the order named. The candidate receiving the greatest number of votes shall be considered elected. It shall be the responsibility of each outgoing officer to update and advise his or her successor as to the duties of their office, and to turn over all necessary material relating to these duties.
B. Vice Commodore - To officiate in the absence of the Commodore.
C. Secretary - Shall keep all non-financial records of the Association, handle correspondence, membership applications and inquiries, membership updates, newsletters, record the votes of all meetings, give notice of all meetings, keep minutes of all meetings. His records shall be open to active members at all times. The Secretary will work closely with the Treasurer to assure the effective operation of their interrelated duties.
D. Treasurer - Receive and collect all moneys due the Association from any source, pay all bills approved by the Commodore, keep records of all such collections and disbursements and make an annual report thereof at the Annual Fall and Spring Meetings of the Association. The treasurer will work closely with the Secretary to assure the effective operation of their interrelated duties.
E. Race Committee - The Race Committee shall consist of a Chairman, appointed by the Commodore, and two members, appointed by the Chairman, one of whom shall be a member of the Governing Committee. The Committee shall determine, subject to the Commodore's approval, the site of the Annual New England DN Championship Regatta, The Doc Fellows Regatta, and The Big Boat or Skeeter Regatta, based on ice conditions and the ability to set a clear 5/10th of a mile course in any direction.
The Governing Committee may initiate changes in the by-laws, Official Specifications, or Racing Rules by proposing such changes to the entire membership at the Annual Fall Meeting, or by mail to the entire active membership. Membership vote is required for enactment of all proposed changes. Otherwise, the Governing Committee may not change or modify any of the above documents, although it has the power to interpret them.
5. NOMINATING COMMITTEE - The active members of the Governing Committee shall elect three of their members to serve until the next Annual Fall Meeting. It shall be their duty to meet from time to time prior to the Annual Fall Meeting and nominate certain members of the Association as candidates for the Officers of the Association. The names of the said candidates shall be submitted to the Secretary and shall be included in the notice to be mailed notifying all members of the time and place of the Annual Fall Meeting.
6. MEETINGS AND QUORUM - The Annual Fall Meeting shall be held at a site to be determined and announced by the Commodore.
A quorum at a meeting is any number present. However if less than twenty per cent of the then paid membership is present, all actions must be ratified (unless rejected) by a mail vote of 2/3rds of the responding membership. In addition, the results of any action requiring a majority of 20% or more (such as amendments to the By-laws, or changes in the Official Specifications or Racing Rules) shall be mailed to the entire membership.
All meetings shall be conducted according to Robert's' Rules Of Order.
7. VOTING - A majority of the votes cast shall be determining on all questions not otherwise stipulated, and the chair (if in a meeting) shall cast the deciding vote in case of a tie. The chair also has the power to fix a time limit on speakers and discussion of motions.
8. AMENDMENTS AND CHANGES - Amendments to the by-laws proposed at the Annual Fall Meeting may be made only after approval of the membership by a mail vote. A two-thirds majority of the votes cast is required.
9. DUES - Dues for all members will be established for the current season by the Governing Committee and announced at the Annual Fall Meeting. Dues will be payable to the Treasurer by January 1st. Delinquents will be dropped from the Roster as of January 2nd.
10. ANNUAL REGATTA - The Association shall hold one or more Annual Regattas. The site and time to be recommended by the Race Committee and approved by the Commodore or his or her designate. The Commodore or his or her designate shall be responsible for its proper management. This power includes the power to postpone any race if he/she deems it necessary.
11. HEADGEAR - Hard surfaced, suitable, padded headgear (crash helmet of an approved motorcycle or racing-car driver type) must be worn while racing in all regattas.
12. DISQUALIFICATION - A yacht may be disqualified by the Race Committee for violation of any rule of the NEIYA Association or any NIA racing rule. Protest shall be made and heard according to the NIA procedure.
13. RACING RULES a) The current racing rules of the National Iceboat Authority (NIA) as amended and interpreted through appeals decisions shall prevail in all New England Ice Yacht Association Regattas. b) It shall be a requirement that to participate in any sponsored NEIYA event, the participant must be a member of the NEIYA in good standing, must sign the appropriate NEIYA Release Form, and provide the Race Committee with a "Certificate of Insurance" showing coverage with limits of liability of no less than $100,000.00 per accident.